Natives of Kodiak, Inc. hiring Executive Secretary - Kodiak, AK in Kodiak, AK | LinkedIn (2024)

Natives of Kodiak (NOK) is looking for an experienced Executive Secretary to support our chief level staff in Kodiak, AK.The Executive Secretary to the Vice President will be responsible for providing top-notch support to the VP by managing business related tasks for the VP such as creating reports, reviewing emails, taking minutes, and other organizational tasks. This person will need to be flexible, able to work under tight deadlines, be familiar with the industry, and possess superb multitasking skills. The role requires uncompromising discretion and professionalism.

WHY WORK HERE?

• Competitive salary $65k-$85k
• Benefits selected start first of month after hire.
• Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings.
• Company paid 1X salary life insurance, short term disability and long-term disability insurance.
• Company match up to 4% on 401K.

Responsible

• Acts as the point of contact between the VP and internal or external colleagues.
• Preparing presentations, reports, memos, invoices, letters, and other documents.
• Format information for internal and external communication–memos, emails, presentations, reports.
• Accurately and efficiently take minutes during meetings as needed.
• Screen and direct phone calls if necessary and distribute correspondence.
• Organizing meetings and booking meeting rooms.
• Handling correspondence directed to managers.
• Managing information flow in a timely and accurate manner.
• Managing the VP’s calendars and set up meetings.
• Making travel arrangements and detailed travel itineraries.
• Producing reports and presentations.
• Prepare and monitor invoices, submit and reconcile expense reports.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Qualification

• 3-5 years' administrative experience supporting upper management or executive level staff
• An Associate's degree or Bachelor's degree in business or related is strongly preferred.
• Proficient in Microsoft Office products or related software
• Extremely organized and possesses great attention to detail.
• Highly effective time and task management skills
• Great communication skills, both written and verbal

NOK is an Equal Opportunity Employer: Veterans/Disabled and other protected categories.

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).